Town of Holden
Public Safety Building Committee
Meeting Minutes
January 6, 2010
Present: Chairman Chris Lucchesi, Karl Makela, David White, Peter Liddy, Mary Ryan, Bob Beck, Dave Ellis, George Sherrill, Jack Chandler
Absent: Rick Bates, Brian Forts
Others Present: Paul McAndrew, Kaestle Boos Associates, Gary Kaczmarek, Owners On Site Project Manager, Robert Para, Jr., Lamoureaux Pagano Associates, Mike Pagano, Lamoureaux Pagano Associates, Elizabeth Helder, Recording Secretary
Others Absent: Michael McKeon, Kaestle Boos Associates, Kristen Smith, Kaestle Boos Associates
Public Comment
No one from the public came forward.
Architect's Report
Mr. McAndrew reviewed the January 6, 2010 Architect's Report.
Motion by Dave White, seconded by Mary Ryan, it was UNANIMOUSLY VOTED TO APPROVE COP'S 006-002, 011R-02, 015-01, 019-01, 020-01 AS RECOMMENDED BY KBA.
The Committee discussed COP 004-01 - Change from Composite to PVC Trim. Mr. Kaczmarek said he was not sure that this proposed change would meet with the committee's approval. Based on what he has seen to date, there will be 1/4 inch gaps around the windows using these materials. Caulk will not hold the joints/trim for very long and does not present a clean look. He will see the full mock up on 1/7/10 and make a recommendation to the Committee then. He requested that the contractor take a 4x4 sheet of plywood, PVC trim, and clapboard to create a second mock up for committee approval. The hardy plank siding recommended in the COP is not maintenance free and like clapboard, will have to be painted in the future. Mr. Kaczmarek encouraged committee member to stop by the site after 1/7/10 to view both options.
FF&E update: Interior Designer Kristin Smith will set up an FF&E meeting with the Chiefs within the next week to finalize choices in order to present to the Committee at the January 20, 2010 meeting. Complete FF&E documents are anticipated to go out to bid in mid February.
Project Management
Gary Kaczmarek provided an update on site work.
Mr. Para said that the project schedule is running 2-3 weeks behind. Winter conditions have slowed work down slightly. Mr. Para said that the contractor is making a good team effort to stay on schedule. The project is approximately 40% complete and is running approximately 1M below. September 5, 2010 is the projected construction completion date. Chief Chandler said that Public Safety DAy is typically held the first Saturday in October.
The Committee signed invoices for payment.
Traffic signal and light plans are still with Mass Highway. Mr. Para has reconfirmed to Mass Highway that the Committee has requested installation of advanced warning signals at the new building. Conduit is expected to run in the spring.
NSTAR update: KBA has rejected NSTAR's $23,000 proposal to run gas lines from the old building to the new building. Mr. Kaczmarek has proposed NSTAR install a new gas line route that will run directly from the street in between the two buildings and cost approximately $11,000. This work will occur in the spring.
New Business
Committee will review FF&E at its January 20th meeting. The meeting will be held at the Fire Department so Committee members can view furniture samples.
Owners item discussion/deliberation will begin during future meetings.
Discussion on Add Alternate 6: Work at Existing Fire Station. Dave White said that he would like KBA to render several design-drawing options of the existing fire station for Committee review. He said it would be nice to see what types of new doors/windows/fixtures are available to complement the new building. Chairman Lucchesi also suggested the Committee consider replacing the basement floor, which is crumbling and a workplace hazard. Chief Chandler also said that the interior of the building would need a coat of paint. Mr. White reminded the Committee that they had previously discussed upgrading the rear of the building as well. Chairman Lucchesi said he would contact Mr. McKeon with KBA to request these drawings.
Karl Makela left the meeting at 7PM.
Technology and Communications
Chairman Lucchesi handed out a proposal from Everett Howard with Howard Systems offering support to organize/develop a plan for the town's communications network. Committee members reviewed the network planning and execution proposal. The proposal is a master plan for the town.
Mr. Lucchesi and Mr. Beck said that conversations between the Town IT department and members of the PSBC committee have not been mutually inclusive towards a goal of unified communications. Chief Sherrill questioned whether the proposal was within the technology and financial scope of the Committee's purview. Would the Town be willing to split the cost of the proposal? Mr. Lucchesi said that it is not the intention of the PSBC to tell the Town IT department what to do. However, Assistant Town Manager Kelly said that the Town might be interested in pursuing this type of proposal.
Mr. Bob Beck presented a town-wide technology and communciations power point presentation that focused on the needs of the fire and police departments.
Mr. Lucchesi said that the committee has been discussing the subject for four months with no progress. Decisions need to be made soon in order to prepare for a system to be implemented in the building.
Motion by Dave White, seconded by Mary Ryan, it was UNANIMOUSLY VOTED THAT THE COMMITTEE MAKE AN EFFORT TO ENGAGE HOWARD SYSTEMS TO PLAN A SYSTEM FOR THE PSB AND INFORM THE TOWN THAT THIS IS THE DIRECTION THAT THE COMMITTEE IS GOING AND THE TOWN CAN EITHER JOIN THE PROCESS OR NOT AND ALLOW THE CHAIR TO CONTINUE TO NEGOTIATE WITH HOWARD SYSTEMS.
Chief Chandler said that it was important for Mr. Howard to break down general contractor costs/services vs. owner costs/services as related to the purchase of a system. Mr. McAndrew requested a meeting with Howard Systems to review this breakdown.
Adjournment
Motion by Dave White, seconded by Mary Ryan, it was UNANIMOUSLY VOTED TO ADJOURN THE JANUARY 6, 2010 MEETING AT 8:25PM.
Approved: March 17, 2010
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